GroupDesk is the admin platform your committee actually needs. Bookkeeping, members, inventory, minutes, events, communications and calendar — all in one place. Everything survives the AGM.
Most community clubs manage their finances and records with a patchwork of spreadsheets, Word documents and email chains. It works — until it doesn't.
They take the password with them. The new treasurer inherits a folder of Excel files nobody can decipher.
Minutes are in someone's personal email. Action items from six months ago were never followed up.
Nobody tracked who borrowed the marquee. The club insures equipment nobody can find an asset register for.
Half the membership list is out of date. The AGM membership count is anyone's guess.
Reconciling three bank accounts, a petty cash tin and a fundraising account in Excel the night before the AGM.
Xero, MYOB and QuickBooks are built for businesses. Your bowls club doesn't need payroll and inventory management.
GroupDesk covers every administrative job a community club committee needs to do — without the complexity of enterprise software or the cost of a spreadsheet gone wrong.
Simple income and expense tracking designed for volunteer treasurers, not accountants.
A proper membership register that tracks renewals, fees and committee roles automatically.
Know exactly what your club owns, where it is, who has it and when it's coming back.
Run better meetings. Committee members auto-loaded, action items tracked, nothing falls through the cracks.
Plan and run every event from start to finish. Everything documented so next year's organiser starts with a full playbook, not a blank page.
Track WWCC expiries, office holders and key dates so your club stays on top of its governance obligations — automatically.
Email your members in seconds — everyone, just the committee, a specific class or one individual. No mail merge, no spreadsheets.
Performances, fixtures, gradings, rehearsals and meetings — with one-click email notifications to the members who need to be there.
If you have a committee, a treasurer and members — GroupDesk was built for you.
Manage fees, equipment and committee meetings
Track memberships, assets and financials
Renewals, uniforms and meeting minutes
Treasurer tools built for volunteers
Equipment register and member database
Committee governance and financial records
Membership and volunteer tracking
Meeting minutes and fundraising accounts
Members, projects and committee records
Simple bookkeeping and meeting records
Equipment loans and member register
Costumes, props and production budgets
No IT department needed. No training course required. If you can use email, you can use GroupDesk.
Fill in your club name and contact details. We set up your account and send you a login within one business day.
Add your chart of accounts, import your member list and set up your first financial year. Takes about 30 minutes.
Add your secretary, equipment officer and any committee members who need access. Each person only sees what they need.
Enter transactions, track renewals, log your assets and record your meeting minutes. Everything in one place.
Platforms like Member Jungle and TidyHQ are built around public-facing websites — event listings, online joining, member portals. GroupDesk is built around your committee — the people who manage the money, run the meetings and keep the club running.
Great if you need a public presence. Not built for the treasurer at 11pm before the AGM.
Built for the people who keep the club running.
Already have a website? GroupDesk works alongside it — we handle the back office, you keep your front door.
Start with just the modules you need from $29/month. Or get everything for one flat price. No transaction fees. Ever.
No credit card required. No setup fee. Cancel anytime.
"Finally something built for clubs like ours. The bookkeeping module alone is worth it — I used to spend two days preparing the AGM report. Now it takes ten minutes."
"The minutes module is brilliant. Committee members are automatically added as attendees and action items carry forward to the next meeting. Nothing gets forgotten."
"We had no idea what equipment we owned or where it was. The inventory module sorted that out in an afternoon. We even found gear we thought was lost."
Your data is stored on Australian servers and is completely private to your organisation. No other club can see your data. All connections are encrypted with SSL. We never sell or share your data with third parties.
Absolutely. Your data is yours. Every module has a CSV export function so you can download your members, transactions and asset register at any time. We don't hold your data hostage.
At the end of your trial we'll contact you to discuss continuing. If you decide to subscribe, a one-off $99 setup fee applies and your monthly subscription begins. If you decide not to continue, we'll help you export your data and close your account. No pressure, no automatic charges.
Not at all. GroupDesk is designed for volunteer treasurers, not accountants. You record money coming in and money going out, GroupDesk handles the rest. A default chart of accounts is set up for you automatically — you just need to add your transactions.
Yes. The treasurer sees everything. The secretary only sees the minutes module. The equipment officer only sees inventory. General committee members get read-only access. You control exactly who can see and do what.
This is exactly what GroupDesk is designed for. The outgoing treasurer's login is deactivated and the new treasurer gets their own login. All data stays in the system — nothing is lost in the handover. We recommend setting up a recovery email (a shared club address) so access can always be restored.
No contract, no lock-in. GroupDesk is month-to-month. Cancel any time by emailing support@groupdesk.com.au. We think you'll stay because it's useful, not because we've trapped you.
Tell us about your club and we'll have your account ready within one business day. No credit card required.
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